MN Data Practices Advisory Opinions Archive

August 24, 1994 · August 24, 1994; School District 742 (Saint Cloud)

Are the documents, other than the personnel file and the building file, that have been requested by the employee subject to disclosure to the employee given the nature by which those documents were generated, kept and m…

Legislative authority and intent Personnel data #Complainant identity #Data subject access #Personnel files #Supervisor file

Advisory Opinion 94-033 94-033

August 18, 1994 · August 18, 1994; City of Centerville

Whether discussion of allegations or charges against an employee of the city should only take place at a closed meeting unless the employee who is the subject of the discussion requests that the meeting be open to the p…

Open Meeting Law Personnel data #Open Meeting Law

Advisory Opinion 94-032 94-032

August 11, 1994 · August 11, 1994; Minnesota Department of Public Safety

Do the policies of two state agencies, that of the Bureau of Criminal Apprehension and that of the Department of Corrections, both of which insist upon a birth date in order to access criminal history information, subve…

Policies and Procedures Requests for data #Criminal history/justice data (13.87) #Easily accessible for convenient use (13.03, subd. 1)

Advisory Opinion 94-031 94-031

August 11, 1994 · August 11, 1994; Minnesota Department of Corrections

Do the policies of two state agencies, that of the Bureau of Criminal Apprehension and that of the Department of Corrections, both of which insist upon a birth date in order to access criminal history information, subve…

Policies and Procedures Requests for data #Birth date data #Court services data (13.84) #Criminal history/justice data (13.87)

Advisory Opinion 94-030 94-030

August 9, 1994 · August 9, 1994; City of Brooklyn Park

Does the Brooklyn Park Police Department violate §13.82, subd. 5 of the Data Practices Act by having a policy of classifying as private all photographs taken at death scenes, regardless of their contents? Should the Bro…

Law enforcement data #Commissioner of Administration #Photographs #Photographs/videotapes (See also: Law enforcement - Booking photos)

Advisory Opinion 94-029 94-029

August 9, 1994 · August 9, 1994; City of Minneapolis

Are the Minneapolis police department's property inventory lists recording information about inventory sales of firearms to federally licensed gun dealers public data under the Minnesota Government Data Practices Act?

Law enforcement data #Firearms (13.87, subd. 2 / 13.36)

Advisory Opinion 94-028 94-028

August 3, 1994 · August 3, 1994; Ramsey County

Did the Sheriff's office in general and Investigator Johnson in particular have any basis to their denial of my file? Are the costs assessed by the Sheriff's department for copying the material excessive? Do the deletio…

Copy costs #Flat or standard fee

Advisory Opinion 94-027 94-027

July 20, 1994 · July 20, 1994; School District 273 (Edina)

Whether these disclosures of educational data, as described by X's parents in their request letter, were improper disclosures of private educational data by agents of the School District?

Educational data #Intergovernmental access (13.05, subd. 9) #Parent data

Advisory Opinion 94-026 94-026

June 28, 1994 · June 28, 1994; City of Byron

Are the recorded minutes of the meeting of a public body public data prior to their formal approval by the body at a subsequent meeting?

Government Data #Draft documents #Minutes, personal notes

Advisory Opinion 94-025 94-025

June 24, 1994 · June 24, 1994; City of Minneapolis

What is public information regarding mediation in the data of the Authority?

Personnel data #Mediation #Mediation data, generally (See also: Bureau of Mediation Services data and Labor relations data) #Minneapolis Civilian Review Board (CRA)

Advisory Opinion 94-024 94-024

June 14, 1994 · June 14, 1994; University of Minnesota

Is the Program in Human Sexuality improperly denying X access to data maintained about him?

Data subjects Response to data requests #Commissioner of Administration #Patient records (144.335, subd. 3a / 144.293)

Advisory Opinion 94-023 94-023

May 25, 1994 · May 25, 1994; City of Brooklyn Park

Is the City required to provide to one of its employees data contained in what the employee refers to as a

Legislative authority and intent #Government data #Government data (13.02, subd. 7)

Advisory Opinion 94-022 94-022

May 6, 1994 · May 6, 1994; Saint Cloud State University

Since the search committee is now conducting interviews of the remaining candidates, are those candidates

Legislative authority and intent Personnel data #Access to actual data #Applicant data #Applicants for employment #Candidates for employment #Education/training background, job history, previous work experience

+1 more

#Finalist for public employment (13.43, subd. 3)

Advisory Opinion 94-021 94-021

April 21, 1994 · April 21, 1994; City of Rosemount

Is the City of Rosemount in compliance with the provisions of the MGDPA regarding the appointment of a responsible authority and the development and implementation of procedures for access to government data by the publ…

Legislative authority and intent Responsible authority #Name, title, and address #Public document/annual report (13.05, subd. 1 and 1205.1200) #Responsible authority

Advisory Opinion 94-020 94-020

April 19, 1994 · April 19, 1994; Blue Earth County

Are booking photos public data under Minnesota Statutes Section 13.82?

Law enforcement data

Advisory Opinion 94-019 94-019

April 15, 1994 · April 15, 1994; City of Crystal

Is the decision of the city manager at Step II of the grievance process a

Government Data Personnel data

Advisory Opinion 94-018 94-018

April 11, 1994 · April 11, 1994; School District 272 (Eden Prairie)

Under Minn. Stat. §13.43, subd. 8, does the phrase

Educational data Legislative authority and intent Personnel data #Collective bargaining agreements #Complainant identity #Harassment claims, investigations #Harassment data (13.43, subd. 8) #Harassment data (13.43, subd. 8)

+1 more

#Witness identity or statement

Advisory Opinion 94-017 94-017

April 7, 1994 · April 7, 1994; Ramsey County

Whether your office is required by Minnesota Statutes Sections 13.03 and 13.04 to provide her with access to data concerning the County's collection and payment of child support to her?

Data subjects Response to data requests #Child support

Advisory Opinion 94-016 94-016

April 5, 1994 · April 5, 1994; School District 11 (Anoka-Hennepin)

Must the District release to her the IEPs or any elements or items contained in them? If so, what elements or items contained in the IEPs must the District release? Are there any elements or items contained in the IEPs …

Educational data Litigation Redaction #Discovery (13.03, subd. 6; 1205.0100, subpart 5) #IEP (Individual Education Plans) #Redaction (See also: Multiple data subjects; Separation of data)

Advisory Opinion 94-015 94-015

March 11, 1994 · March 11, 1994; City of Red Wing

A member of the public asked about the classification of data regarding ambulance services from the City of Red Wing Fire Department. The City argued the data were private under Minnesota Statutes section 144.807, which…

Law enforcement data #Ambulance service data #Classification at time of request, controls access (13.03, subd. 9) #Request for service data (13.82, subd. 3) #Response or incident data (13.82, subd. 6 / subd. 4)

Advisory Opinion 94-014 94-014

March 7, 1994 · March 7, 1994; City of Rosemount

Are the questions and documents [that he asked and requested] considered public data, was the method he used to make his request a legitimate one, [and] did the City respond in a legal and timely manner?

Requests for data Response to data requests

Advisory Opinion 94-013 94-013

February 24, 1994 · February 24, 1994; Dakota County

Are day care provider profiles, maintained by a community action agency, public data for purposes of the State Data Practices Act?

Contracts/privatization #13.03 subdivision 11 #Contractors #Contracts #Daycare, child care provider #Privatization

Advisory Opinion 94-012 94-012

February 22, 1994 · February 22, 1994; Minnesota Health Data Institute

As to the non-government providers and facilities which have to supply data on individual patients pursuant to the rules, is any relationship created which would require them to give the Tennessen Warning? In light of c…

Data subjects Educational data Tennessen warning #Consent to release #Health care providers (Chapter 62J) #Tennessen warning notice (13.04, subd. 2)

Advisory Opinion 94-011 94-011

February 16, 1994 · February 16, 1994; School District 276 (Minnetonka)

If Mary Nelson's original psychological report was destroyed by the District, as stated by Mr. Nelson in his letter of October 13, 1993, does this violate the MGDPA? If Mary Nelson's original psychological report was no…

Records management/retention #Data destruction

Advisory Opinion 94-010 94-010

February 14, 1994 · February 14, 1994; Hennepin County

Law enforcement data #Arrest data

Advisory Opinions Library