MN Data Practices Advisory Opinions Archive

January 31, 2012 · January 31, 2012; City of Minneapolis

Did the City of Minneapolis comply with Minnesota Statutes, Chapter 13, in its response to a November 15, 2011, request for access to the following data: dates of applications and dates of testing for all applicants for…

Personnel data Redaction Summary data #Data not on individuals #Public and not public data #Redaction (See also: Multiple data subjects; Separation of data) #Undercover law enforcement officer

Advisory Opinion 09-018 09-018

August 10, 2009 · August 10, 2009; City of White Bear Lake

Did the City of White Bear Lake comply with Minnesota Statutes, Chapter 13, when it charged a person $26.69 for copying 100 pages of data when the person wanted only 25 pages of data?

Copy costs Inspection Redaction #25 cents per page #Copy inspection hybrid #Electronic data, email #Print to redact #Sales tax excluded

Advisory Opinion 05-006 05-006

January 27, 2005 · January 27, 2005; School District 624 (White Bear Lake)

Pursuant to Minnesota Statutes, Chapter 13, what is the classification of the following data that School District 624 (White Bear Lake Area Schools) maintains: data in certain invoices relating to extended day care that…

Data subjects Educational data Educational data Multiple data subjects Redaction #Data incidental to the data subject #Education data #Entity determines redaction #Parent access to data on other parent #Parent data

Advisory Opinion 04-062 04-062

October 13, 2004 · October 13, 2004; Minnesota Department of Education

Did the Minnesota Department of Education comply with Minnesota Statutes, Chapter 13, in its responses to requests for data dated April 6, 2004, and July 19, 2004?

Redaction Response to data requests #Denial of access to data – authority required (13.03, subd. 3(f))

Advisory Opinion 04-031 04-031

May 18, 2004 · May 18, 2004; Ramsey County Sheriff

Is the Ramsey County Sheriff's Office in compliance with Minnesota Statutes, Chapter 13, by refusing to allow the Shoreview Press to review the forms or documents on which public response or incident data are recorded?

Inspection Law enforcement data Redaction Response to data requests #Access to actual data #Actual physical data #Physical data access (13.82, subd. 16 / subd. 9) #Redaction (See also: Multiple data subjects; Separation of data) #Response or incident data (13.82, subd. 6 / subd. 4)

Advisory Opinion 04-023 04-023

April 9, 2004 · April 9, 2004; Minnesota Department of Corrections

Are any

Redaction Security information #Personal/psychological data defined #Public document/annual report (13.05, subd. 1 and 1205.1200) #Redaction (See also: Multiple data subjects; Separation of data) #Security information (13.37, subds. 1(a), 2) #Sex offender

Advisory Opinion 04-014 04-014

March 11, 2004 · March 11, 2004; School District 821 (Menahga)

Pursuant to Minnesota Statutes, Chapter 13, does the enclosed document contain private personnel data on former or current employees of the District? Pursuant to Minnesota Statutes, Chapter 13, may the District release …

Personnel data Redaction #Court records (See also: Judicial branch) #Entity determines redaction #Inextricably intertwined data (See also: Northwest Publications, Inc. v. City of Bloomington, 499 N.W.2d 509)

Advisory Opinion 03-018 03-018

June 25, 2003 · June 25, 2003; School District 709 (Duluth)

Does the Wreath and Fee Report contain data that relate to an internal audit within the meaning of Minnesota Statutes, section 13.392? Does the Wreath and Fee Report contain private personnel data or any other data that…

Redaction Statutory construction (Ch. 645) #Conflicting or irreconcilable provisions (645.26) #Entity determines redaction #Inextricably intertwined data (See also: Northwest Publications, Inc. v. City of Bloomington, 499 N.W.2d 509) #Internal audit

Advisory Opinion 03-006 03-006

March 12, 2003 · March 12, 2003; School District 709 (Duluth)

Pursuant to Minnesota Statutes, Chapter 13, does the memorandum contain private personnel data on employees of Independent School District 709, Duluth? Pursuant to Minnesota Statutes, Chapter 13, is the District require…

Educational data Multiple data subjects Personnel data Redaction #Determine data subject case by case #Entity determines redaction #Harassment data (13.43, subd. 8) #Multiple data subjects

Advisory Opinion 03-001 03-001

January 16, 2003 · January 16, 2003; School District 196 (Rosemount-Apple Valley-Eagan)

Pursuant to Minnesota Statutes, Chapter 13, what is the classification of data contained in documents, labeled Exhibits

Multiple data subjects Personnel data Redaction #Data subject determined case-by-case #Determine data subject case by case #Indirect identification of individuals #Multiple data subjects

Advisory Opinion 01-028 01-028

February 15, 2001 · February 15, 2001; School District 281 (Robbinsdale)

Pursuant to Minnesota Statutes, Chapter 13, did School District 281, Robbinsdale, appropriately withhold from X data on interview notes that identify the persons who interviewed X for employment?

Multiple data subjects Personnel data Redaction #Data subject determined case-by-case #Determine data subject case by case #Interviews #Interviews #Multiple data subjects

Advisory Opinion 01-025 01-025

February 7, 2001 · February 7, 2001; Minnesota Department of Children, Families, and Learning

Pursuant to Minnesota Statutes, Chapter 13, did the Minnesota Department of Children, Families and Learning respond appropriately to two requests for access to scholarship application scoring data, dated May 30, 2000, a…

Educational data Multiple data subjects Personnel data Redaction #Multiple data subjects #Multiple data subjects #Personnel data included (See also: Personnel data - educational data) #Redaction (See also: Multiple data subjects; Separation of data) #Summary data

Advisory Opinion 01-005 01-005

January 5, 2001 · January 5, 2001; Minnesota State Colleges and Universities

Did MnSCU respond appropriately to a data subject's January 4, 2000, request for data within the time frame set forth in Minnesota Statutes, section 13.04? Was MnSCU's February 22, 2000, response to a data subject's Jan…

Personnel data Redaction Requests for data #Collective bargaining agreements #Educational data, included (See also: Educational data - Personnel data) #Entity responsibility #Labor/union access (13.43, subd. 6) #Multiple data subjects

+1 more

#Redaction (See also: Multiple data subjects; Separation of data)

Advisory Opinion 00-065 00-065

December 5, 2000 · December 5, 2000; Intermediate School District 287

Pursuant to Minnesota Statutes, Chapter 13, did Intermediate District 287 respond appropriately to an August 24, 2000, request for access to data about job applicants? Pursuant to Minnesota Statutes, Chapter 13, did Int…

Elected and appointed officials Multiple data subjects Personnel data Redaction #Data incidental to the data subject #Finalist for public employment (13.43, subd. 3) #Inextricably intertwined data (See also: Northwest Publications, Inc. v. City of Bloomington, 499 N.W.2d 509) #Interviews #Interviews

+7 more

#Licensure information #Multiple data subjects #Multiple data subjects #Redaction (See also: Multiple data subjects; Separation of data) #Status as employees (13.601, 13.43) #Test scores #Work location/telephone number

Advisory Opinion 00-048 00-048

October 26, 2000 · October 26, 2000; School District 284 (Wayzata)

Pursuant to Minnesota Statutes, Chapter 13, was School District 284's, Wayzata, August 17, 2000, response to a June 14, 2000, request for access to data, appropriate?

Copy costs Existence of data Redaction Response to data requests #Redaction (See also: Multiple data subjects; Separation of data) #Requestor must be informed

Advisory Opinion 97-019 97-019

May 7, 1997 · May 7, 1997; University of Minnesota

Pursuant to Minnesota Statutes Sections 13.03 and/or 13.04, did the University of Minnesota-Duluth respond appropriately to a request for access to data?

Redaction #Denial of access to data – authority required (13.03, subd. 3(f)) #Redaction (See also: Multiple data subjects; Separation of data)

Advisory Opinion 94-056 94-056

December 14, 1994 · December 14, 1994; Minnesota Department of Labor and Industry

Are members of the public entitled to gain access to files relating to workers' compensation through use of a company name as the search criterion? Is the public entitled to gain access to those data in the worker's com…

Redaction Requests for data #Public and not public data #Rehabilitation data (13.791) #Workers' compensation

Advisory Opinion 94-053 94-053

November 23, 1994 · November 23, 1994; Anoka County

Whether he has the right to gain access to data that has been blanked out by his probation officer.

Data subjects Redaction Response to data requests #Court services data (13.84)

Advisory Opinion 94-016 94-016

April 5, 1994 · April 5, 1994; School District 11 (Anoka-Hennepin)

Must the District release to her the IEPs or any elements or items contained in them? If so, what elements or items contained in the IEPs must the District release? Are there any elements or items contained in the IEPs …

Educational data Litigation Redaction #Discovery (13.03, subd. 6; 1205.0100, subpart 5) #IEP (Individual Education Plans) #Redaction (See also: Multiple data subjects; Separation of data)

Advisory Opinion 93-010 93-010

December 9, 1993 · December 9, 1993; School District 112 (Chaska)

Upon final disposition of the disciplinary action (receipt of the Arbitrator's decision), does the Notice of Deficiency become public data? Is the decision of the Arbitrator public? If so, must the District remove the n…

Personnel data Redaction #Arbitrator decision or award #Notice of deficiency #Redaction (See also: Multiple data subjects; Separation of data) #Specific reasons and data documenting basis for action

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